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Privacy Policy

At April 2026

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  1. Introduction

LDJ HR Limited is committed to protecting the privacy and security of personal data. This Data Privacy Statement explains how we collect, use, store, and protect personal information in the course of providing HR consultancy services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Who We Are

LDJ HR limited is an HR consultancy providing services including (but not limited to) HR advice, recruitment support, employee relations, and compliance guidance.

LDJ HR Ltd
45 Harrow Way, Kings Gate, Salisbury, SP4 7TX, (Registered Address], Email: info@ldjhr.com

I act as both a Data Controller and Data Processor, depending on the services provided.

  1. Information We Collect

I may collect and process:

  • Client Data: Names, job titles, contact details, company information

  • Employee Data (on behalf of clients): Names, contact details, employment records, performance data, disciplinary records

  • Recruitment Data: CVs, employment history, qualifications, references

  • Sensitive Data (Special Category Data): Health information, diversity data (only where necessary and lawful)

  • Website Data: IP addresses, cookies, and usage data (if applicable)

  1. How We Use Your Data

I process personal data for the following purposes:

  • To deliver HR consultancy services

  • To manage client relationships

  • To support recruitment processes

  • To comply with legal and regulatory obligations

  • To improve our services

  • To communicate with clients and candidates

  1. Legal Basis for Processing

I rely on:

  • Contractual necessity – to deliver agreed services

  • Legal obligation – to comply with employment and regulatory laws

  • Legitimate interests – for business operations and service improvement

  • Consent – where required (e.g. for sensitive data or marketing)

  1. Sharing Your Data

I may share your data with:

  • Clients (as part of consultancy work)

  • Service providers (e.g. IT systems, payroll, recruitment platforms)

  • Legal or regulatory authorities where required

I ensure all third parties handle data securely and in compliance with data protection laws.

        7. Data Retention

I retain personal data only for as long as necessary:

  • Client data: Typically, up to 6 years after the end of the relationship

  • Recruitment data: Up to 12 months unless consent is given for longer

  • Employee data (processed on behalf of clients): As directed by the client

  • Data Security

        8. Data Security  

I implement appropriate technical and organisational measures to protect personal data, including:

  • Secure storage systems

  • Access controls

  • Encryption (where appropriate)

  • Confidentiality agreements

 9. Your Data Protection Rights 

Individuals have the right to:

  • Access their personal data

  • Request correction of inaccurate data

  • Request deletion (where applicable)

  • Restrict or object to processing

  • Data portability

  • Withdraw consent at any time

To exercise these rights, contact us at: jaclyn@ldjhr.com

10. Complaints

If you are concerned about how your data is handled, you can contact us directly. You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)
Website: https://ico.org.uk

11. Changes to This Statement

We may update this Data Privacy Statement from time to time. The latest version will always be available upon request or on our website.

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